Asset Management Database – Free Download

Web based PHP and MySQL Asset Management database for fast easy access, updates and CSV generated reports. The application is designed to manage IT assets from a Desktop Services perspective: computers and associated hardware, printers and software. The software is free here to anyone who has a use for it.

IT Enterprise Asset Management Database
View the demo here
username: eam
password: eam123



  • PHP 5.6 or lower (does not work with PHP 7) , MySQL, Apache, MySQL management tool. WAMP on Windows or LAMP on Linux
  • Follow ten step setup – Create a database, use supplied SQL dump file to populate.
  • Dreamweaver – Needed only if you wish to modify the application as it was written.

Updated – Version 3.0 – 04/13/2013

  • PHP 5.3+ support – addresses “Function session_register() is deprecated” error
  • Added – Asset Tag field
  • Added – Purchase Order field
  • Fixed and updated – Search and Search Results pages
  • Fixed – Login and Logout pages
  • Existing install upgrades – download package and follow Upgrade Steps in the Readme. Quick and easy: import SQL update, replace 8 files.

Download source code and all assets

  • Application files for version 3.0
  • SQL code, logo file and assets in the Assets folder
  • 10 step setup doc in the root of the site  1-README.txt
  • Download password:  assets

110 thoughts on “Asset Management Database – Free Download

  1. Hi, I keep getting an error when running this script:

    Notice: A session had already been started – ignoring session_start() in C:\wamp\www\eam\includes\header.php on line 38
    Call Stack
    # Time Memory Function Location
    1 0.0007 362480 {main}( ) ..\Admin.php:0
    2 0.0037 390400 include( ‘C:\wamp\www\eam\includes\header.php’ ) ..\Admin.php:82
    3 0.0039 390440 session_start ( ) ..\header.php:38

    if you can spare time to help I’d be very grateful.



  2. I like to use this application but can we implement to Add some unique no to each asset & we can Print Bar coded Asset Label with unique Asset No,content Make,Model,User,Division & Location , this will help to identifiy the asset easily….

  3. & also try to release new version with report printing option & instead of csv please try to fetch report in PDF…

  4. I really like what you have done here. Nice simple interface and out of the box usability. Like some of the other before me have mentioned so updated features would be really nice to see implemented as well.

    The HTML reports would be a big one, and the ability to create and generate reports dynamically would be great. I have done this kind of thing more times than I want to count in MS Access, but everybody want their databases web accessible now a days so you are doing well.

  5. Hi, i use xampp for the webserver and I don’t why i still got an error in the beginning: Fatal error: Call to undefined function session_is_registered() in C:\xampp\htdocs\eam\includes\header.php on line 39

    would you please help me? Thank’s

  6. Hi gfisk,

    Can you look at following error and how to overcome it, please reply its is very great project for me, you great support and effort appreciated.

    ! ) Deprecated: Function session_is_registered() is deprecated in C:\wamp\www\eam\includes\header.php on line 39
    Call Stack
    # Time Memory Function Location
    1 0.0008 417224 {main}( ) ..\index.php:0
    2 0.0034 450384 include( ‘C:\wamp\www\eam\includes\header.php’ ) ..\index.php:98

  7. Updated to version 3.0 – bug fixes, PHP 5.3 support, added Asset Tag and Purchase Order fields. Simple upgrade for existing installs.

  8. Hi Brijesh – If there’s a compelling reason to create PDFs I can look into it. Exporting to PDF requires additional components such as TCPDF or FPDF and configuration. CSV can be opened by any application, works with Google Docs, MS Excel, Open Office Calc and can be converted to PDF using those apps or free PDF print software such as PDFCreator, BullZip, PDF995 or CutePDF.

  9. Hi Draco, 1-README.txt in the root of the site. Thanks for highlighting that, I’ve added the information to this page.

    1. Hi Pemin, not sure what would cause that to happen. Review step 6 in the setup instructions and perhaps try a different browser.

  10. Hi gfisk,

    found your script a few days ago.
    Looks very good so far.

    A few suggestions:

    – Search for Status (Inventory/Deployed/Retired)
    – Possibility to add License Keys
    – Edit/Add Licensce Type
    – Delete Multiple entries
    – Sort Lists
    – Create a Userlist
    – Assign User to Hardware via dropdown menu
    – Import User/Hardware


  11. I’m not sure if I am doing something wrong.

    I got my installation running, however there are a heap of tables missing from the database.

    Mainly the software tables.

    if you could help, that would be fantastic

    the project looks great though, good job 🙂



    1. Hi Aidan, if you haven’t added any data I would suggested “dropping” all the tables in the database and importing “/Assets/eam.sql” again. If it’s a fresh install make sure you’re not importing the database update file “DatabaseUpdate2-3.sql”

  12. Hello Dear,

    I think your tutorial save lots my time and it’s easy to understand. Please keep it alwys up . great work done by you. 🙂 🙂



  13. Hi

    Would be really great to have a way to modify the Php fields inside of the web front end.

    I want to change Serial number to something else…

    Any tips would highly appreciated.



  14. Hi, Please ignore my last comment. Figured out how to do most of it now.

    The only problem I could not sort yet is:

    HardwareList.php Works the way it was designed. List my 399 devices in few pages.
    50 item on each page.

    javascipt:getsupport(‘Desktop’) This does not work properly

    Records 1 to 50 of 117

    But I can see only the first page = 50 itens

    Page two shows Records 51 to 100 of 117 but no items are displayed.
    Page Three shows Records 101 to 117 of 117 but no items are displayed.

    Would appreciate any pointers.



  15. is there an updated version of this? it seems like there are some broken links/missing pages?

    any way to sort the data on the hardware and software lists.. only showing 50 at a time on those lists, i’d like to sort the individual columns if possible.

  16. Hi Chris – Thanks for the feedback, if you can add any detail per missing links and pages I can check it out! I’ll look to add column sort capability in any future update. For now you can use the search views to filter by type or export your data and sort in Excel.

  17. @Leo – thank you for the feedback and apologies to all as the Search results page pagination is indeed broken. Sorry I missed that, I’ll work to get an update.

  18. Hi your database would really work for me but infortunatley I am not in It but electronic, mechanical and marine equipment. Would it be possible to change the entering and search fields for our use. I like it because its simple and easy to use for my operators. If possible please contact me urgently. Thank you

  19. Hi does it come in a different version for not being an it business. I really like this database but I am into electronics, mechanical and marine equipment.

  20. Hi..

    One more suggestion that can we add asset assign and unassigned functionality and also should generate track record of all asset until it disposed in this application than it would be great because normally Laptop’s, Desktop and printers will assign so some of the user’s and now a day’s it’s necessary to know which asset is assigned to whom as a IT Responsible.

  21. Hi Mr. Fisk

    I have been playing with your code to see if it would be adaptable for my needs. So far it looks pretty good except for the searchResults.php page. I was running into a problem with the pagination that I just couldn’t figure out. I then set up a new subdomain and database and then installed the source again fresh. Rather than change the page row limits, I left everything alone and added more laptop records to bring it over 50. The pagination doesn’t work there but it is perfect in the HardwareList.php. Is there an updated version of searchResults.php?

  22. Is there a way to have a data field archived like under computers, (assigned to) so when I have change that data another table has the history so I know who has had it in the past?

  23. Looks great! How can we add a “computer name” to an asset? Also, can we assign a user to a computer? What about assigning software to a computer? Its good to know I have 5 seats, but where are they installed?

  24. Hi,

    Thanks for taking the time and making such a useful tool with a very simple interface.

    Question I have is that, can we import an existing inventory sheets made in excel into the database and have them show up on the interface.

    It’s very tedious to have to manually enter 100+ items one-by-one.

    I can tweak the excel sheet to match the fields available but how do I import it?


  25. Hi gfisk,
    Thanks for making a fantastic and useful application. Great work.

    I have one quick question if you get a minute. When I export to CSV file, the files are blank when I open them. No information in them at all even though I have lots of records. Not getting any errors, so I’m not sure where to start.


  26. Hi gfisk,

    It’s good work. I use the 1-README.txt for configuration but when I start it gives below error.

    Thanks in advance.

    ( ! ) Deprecated: mysql_pconnect(): The mysql extension is deprecated and will be removed in the future: use mysqli or PDO instead in C:\wamp\www\eam\Connections\eam.php on line 10
    Call Stack
    # Time Memory Function Location
    1 0.0025 274936 {main}( ) ..\index.php:0
    2 0.0029 277776 require_once( ‘C:\wamp\www\eam\Connections\eam.php’ ) ..\index.php:1
    3 0.0030 278528 mysql_pconnect ( ) ..\eam.php:10
    No database selected

  27. Thanks for reply. I did it and the error is solved. But when I run, index.php, I get this error “No database Selected”.
    eam.php content like below.
    Thanks in advance.

  28. // Enterprise Asset Management – Graham Fisk – – 2012 //
    # FileName=”Connection_php_mysql.htm”
    # Type=”MYSQL”
    # HTTP=”true”
    error_reporting(0); // Turn off all error reporting
    $hostname_eam = “localhost”; // MYSQL database host adress – do not Change!
    $database_eam = “eam”; // MYSQL database name
    $username_eam = “eam”; // Mysql Datbase user
    $password_eam = “”; // Mysql Datbase password
    $eam = mysql_pconnect($hostname_eam, $username_eam, $password_eam) or trigger_error(mysql_error(),E_USER_ERROR);

  29. Thanks Mushrif – another issue with the download software after their major upgrade.
    * Until resolved – Download or dismiss the link expired text file then wait aprox 2-3+ minutes and you will be able to download by clicking the download button again.

  30. Nice efforts bro, Very good. keep it up.
    Some suggestion as mentioned by other use

    – Search for Status (Inventory/Deployed/Retired)
    – Possibility to add License Keys
    – Edit/Add Licensce Type
    – Delete Multiple entries
    – Sort Lists
    – Create a Userlist
    – Assign User to Hardware via dropdown menu
    – Import User/Hardware

  31. Hi! When I try to download it gives me a “link has expired” file. Is there another download link?
    Thank you!
    Great job making this free!

  32. Hellooo……… guys!!

    i m working with new style ………. using bootstrap 3.0 , Jquery and must more…..
    so guys please make alive this project once again with nice and awesome.

    i will update screen shot ….. soon

  33. What a cool stuff! 🙂
    It is possible to Add “costumer” and search into this costumer for specified assets?

  34. Deprecated: mysql_pconnect(): The mysql extension is deprecated and will be removed in the future: use mysqli or PDO instead in /public_html/Connections/eam.php on line 10

    Warning: session_start(): Cannot send session cache limiter – headers already sent (output started at /home/maennerdingorg/public_html/Connections/eam.php:10) in /home/maennerdingorg/public_html/includes/header.php on line 38

    Warning: Cannot modify header information – headers already sent by (output started at /home/maennerdingorg/public_html/Connections/eam.php:10) in /home/maennerdingorg/public_html/includes/header.php on line 40

    i would pay for a solution!

  35. Notice: A session had already been started – ignoring session_start() in C:\wamp\www\Asset_management_version1\Asset_management\includes\header.php on line 38

    please fixed this error…ty

  36. Hi I love your tool and installed and i started to using it, the only thing i am missing is that you cannot allocate sofware against multiple users ( e.g. i have have 10 seats for autocad i want to see which user has this software) also i would like to have a table where you can insert (end)users who are using the hard and software is still possible??

  37. How to download ur IT Asset Management Database? Plz send the link. Can i use it for asset tracking for other items also ? requesting U plz send the link to my mail

  38. i keep getting the same error message after i have pasted this code and named my database “eam”, i am now not sure what is the error now,, i am using XAMMP Server

    please help guys urgently

  39. Add this at the top of each php file in your folder.

    This will work fine for you as it’s works for me

  40. Deprecated: mysql_connect(): The mysql extension is deprecated and will be removed in the future: use mysqli or PDO instead in C:\xampp\htdocs\eam\config.php———used this code——–

  41. Undefined variable and Undefined index——used this code—–error_reporting(E_ALL ^ E_NOTICE);

  42. I have installed WAMP 2.5 on my windows 7 64 bit operating system and created the database and admin user but dont know where to place the php files as per the setup guide. Could you please help me…

  43. Thank —— Fast Eddie —— i m still working on this project —- some nice layout and adding latest framework, anyway i am trying to convert into mysqli version so that it will support latest php v5 or v6 —–php v7 is coming.

    if like my support pls post.

  44. Is there any fix for the “( ! ) Deprecated: mysql_pconnect()” message? I would rather not suppress PHP errors, as I would like to make some tweaks to the app and want to see any errors that might appear.

    I love the app! Thanks!

  45. Hi Gfisk,

    I am getting error while login into the db and clicking Admin page.. Please guide me…..

    ( ! ) Notice: Undefined index: data in C:\wamp\www\eam\access.php on line 39
    Call Stack
    # Time Memory Function Location
    1 0.0000 254400 {main}( ) ..\access.php:0
    – Enterprise Asset Management


  46. Thanks for the eam is working

    However updating may be required to make sure there are no error messages which you fixed with turning errors OFF. (mysql to mysqli) to fix this issue, I have used @MySQL in the connections

  47. Hi Guys,

    The site is awesome and everything is working, facing some issues in retrieving reports. i replaced all mysql to mysqli commands in Reports page. for mysql_mysql_field_name($result, $i)) has been replaced like mysqli_fetch_field_direct($result, $i)).. I am getting below error. Please help me out to resolve this issue…

    I am newer to this development, sorry if i anything questioned silly.
    ( ! ) Warning: stripslashes() expects parameter 1 to be string, object given in C:\wamp\www\eam\ReportsAllInventory.php on line 21
    Call Stack
    # Time Memory Function Location
    1 0.0000 253072 {main}( ) ..\ReportsAllInventory.php:0
    2 0.0000 263056 exportMysqlToCsv( ) ..\ReportsAllInventory.php:5
    3 0.0000 280360 stripslashes ( ) ..\ReportsAllInventory.php:21

    ( ! ) Warning: Cannot modify header information – headers already sent by (output started at C:\wamp\www\eam\ReportsAllInventory.php:21) in C:\wamp\www\eam\ReportsAllInventory.php on line 59
    Call Stack
    # Time Memory Function Location
    1 0.0000 253072 {main}( ) ..\ReportsAllInventory.php:0
    2 0.0000 263056 exportMysqlToCsv( ) ..\ReportsAllInventory.php:5
    3 0.0281 279400 header ( ) ..\ReportsAllInventory.php:59


  48. Hi Team,

    Everything is working fine. Please help me to achieve the access based on the “admin or editor” . I have tried but unable to do the changes please help me this is my final page . my need is need the code that the access for admin is full and editor is only view. I am very much helpful to get that . Thanks in advance.


  49. I have been trying to get this running but I have not had any luck. I installed LAMP and tested it. I did everything up to Step 6 on the README file that was included.

    I do not know where these files are supposed to go.

    I put the EAM folder in var/www/html/ because the test files that I used to test apache, php, mysql are there. I assumed that this is where the folder should go but when I try to log in through my browser I get the following message:

    “You do not have permission to access /eam/login.php on this server.”

    Thanks in advance!

  50. SAM is pretty critical. This would be immensely helpful to be able to assign software to users and/or devices. Tracking transfer of licenses between user/device also critical. License compliance reporting is very helpful.

  51. Please I need your help. I’m using php and MySQL 5.1 and I get an error MySQL deprecated. How can I update to mysqli. Regards, Ken

  52. How are you there. I managed to update to mysqli. However, I get an error saying unexpected if(IF_IT). Please help.

  53. Great effort and really good for IT Asset Management. I was hoping for something a little more configurable from a server point of view that has CPU/RAM/Disk capacity options so I can assign a cost to each.

    Easy to setup though I did have to chown -R apache /var/www/html/eam/ and a couple of subfolders as
    the message database could not be found.

    I may just have to pull out the stops and get some Dreamweaver/PHP skills under my belt. I did have a look at your code but don’t want to mess about with it without knowing what I will screw up.


  54. Many thanks for the apps. Btw I try to login your demo and nothing appears, could you help with that ?
    I’m sure the user name and the password is correct.

  55. i am working on and added latest php code like OOP (Object Oriented Programming), jquery, bootstrap, font awesome and many more. Fix all bug you will love to see it. i will upload picture soon. just keep in touch.

  56. HI,

    I checked the video, it looks nice, very clean interface.

    If you are done, can you put up the application for download?


  57. M so sorry, i was working on other project, hope i will finish on this month. You can message on my YouTube video or here.

  58. Fatal error: Uncaught Error: Call to undefined function mysql_pconnect() in C:\xampp\htdocs\eam\Connections\eam.php:10 Stack trace: #0 C:\xampp\htdocs\eam\index.php(1): require_once() #1 {main} thrown in C:\xampp\htdocs\eam\Connections\eam.php on line 10

  59. It always shows a message that Access denied for user ‘eam’@’localhost’ (using password: YES).
    How can i Solve it.
    Thanks in advance ….

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