IT Asset Management Database – Free Download

Web based PHP and MySQL Asset Management database for fast easy access, updates and CSV generated reports.  The application is designed to manage IT assets from a Desktop Services perspective: computers and associated hardware, printers and software.  I’m offering the software for free here to anyone who has a use for it.

IT Enterprise Asset Management Database
View the demo here
username: eam
password: eam123


Update – Version 3.0 – 04/13/2013

  • PHP 5.3+ support – addresses “Function session_register() is deprecated” error
  • Added – Asset Tag field
  • Added – Purchase Order field
  • Fixed and updated – Search and Search Results pages
  • Fixed – Login and Logout pages
  • Existing install upgrades – download package and follow Upgrade Steps in the Readme.
    Quick and easy: import SQL update, replace 8 files.


  • PHP, MySQL, Apache, MySQL management tool. WAMP on Windows or LAMP on Linux
  • Follow ten step setup – Create a database, use supplied SQL dump file to populate.
  • Dreamweaver – Only needed if you wish to modify the application as it was written.

Download source code and all assets

  • Application files for version 3.0
  • SQL code, logo file and assets in the Assets folder
  • 10 step setup doc in the root of the site  1-README.txt
  • Download password:  assets


  1. Hi, I keep getting an error when running this script:

    Notice: A session had already been started – ignoring session_start() in C:\wamp\www\eam\includes\header.php on line 38
    Call Stack
    # Time Memory Function Location
    1 0.0007 362480 {main}( ) ..\Admin.php:0
    2 0.0037 390400 include( ‘C:\wamp\www\eam\includes\header.php’ ) ..\Admin.php:82
    3 0.0039 390440 session_start ( ) ..\header.php:38

    if you can spare time to help I’d be very grateful.



  2. Brijesh Patel
    | Permalink

    I like to use this application but can we implement to Add some unique no to each asset & we can Print Bar coded Asset Label with unique Asset No,content Make,Model,User,Division & Location , this will help to identifiy the asset easily….

  3. gfisk
    | Permalink

    Hi Brijesh – I’ll work to add ‘Asset Tag’ in the next release.

  4. Brijesh Patel
    | Permalink

    & also try to release new version with report printing option & instead of csv please try to fetch report in PDF…

  5. I really like what you have done here. Nice simple interface and out of the box usability. Like some of the other before me have mentioned so updated features would be really nice to see implemented as well.

    The HTML reports would be a big one, and the ability to create and generate reports dynamically would be great. I have done this kind of thing more times than I want to count in MS Access, but everybody want their databases web accessible now a days so you are doing well.

  6. Another IT Guy
    | Permalink

    Id like to download this program file using ssh, where do I find the link?

  7. alexa
    | Permalink

    Hi, i use xampp for the webserver and I don’t why i still got an error in the beginning: Fatal error: Call to undefined function session_is_registered() in C:\xampp\htdocs\eam\includes\header.php on line 39

    would you please help me? Thank’s

  8. Hi gfisk,

    Can you look at following error and how to overcome it, please reply its is very great project for me, you great support and effort appreciated.

    ! ) Deprecated: Function session_is_registered() is deprecated in C:\wamp\www\eam\includes\header.php on line 39
    Call Stack
    # Time Memory Function Location
    1 0.0008 417224 {main}( ) ..\index.php:0
    2 0.0034 450384 include( ‘C:\wamp\www\eam\includes\header.php’ ) ..\index.php:98

  9. gfisk
    | Permalink

    Updated to version 3.0 – bug fixes, PHP 5.3 support, added Asset Tag and Purchase Order fields. Simple upgrade for existing installs.

  10. Brijesh
    | Permalink

    It would be great if someone can Generate Report’s in PDF Format instead of csv.

  11. gfisk
    | Permalink

    Hi Brijesh – If there’s a compelling reason to create PDFs I can look into it. Exporting to PDF requires additional components such as TCPDF or FPDF and configuration. CSV can be opened by any application, works with Google Docs, MS Excel, Open Office Calc and can be converted to PDF using those apps or free PDF print software such as PDFCreator, BullZip, PDF995 or CutePDF.

  12. I don’t see the 10 step setup document. Where is that to download?

  13. gfisk
    | Permalink

    Hi Draco, 1-README.txt in the root of the site. Thanks for highlighting that, I’ve added the information to this page.

  14. Pemin
    | Permalink

    My CSV-reports showing htmal tags. please help

  15. anwar
    | Permalink

    how to upload csv data

  16. Another IT Guy 2
    | Permalink

    Hi gfisk,

    found your script a few days ago.
    Looks very good so far.

    A few suggestions:

    – Search for Status (Inventory/Deployed/Retired)
    – Possibility to add License Keys
    – Edit/Add Licensce Type
    – Delete Multiple entries
    – Sort Lists
    – Create a Userlist
    – Assign User to Hardware via dropdown menu
    – Import User/Hardware


  17. Aidan
    | Permalink

    I’m not sure if I am doing something wrong.

    I got my installation running, however there are a heap of tables missing from the database.

    Mainly the software tables.

    if you could help, that would be fantastic

    the project looks great though, good job :)



  18. gfisk
    | Permalink

    Hi Aidan, if you haven’t added any data I would suggested “dropping” all the tables in the database and importing “/Assets/eam.sql” again. If it’s a fresh install make sure you’re not importing the database update file “DatabaseUpdate2-3.sql”

  19. gfisk
    | Permalink

    Thanks for the feedback IT Guy, all good stuff that time allowing I will look to add in the future.

  20. gfisk
    | Permalink

    HI Anwar, at this time the only way to import would be via phpMyAdmin or similar database tool. If you’re comfortable with that you can create a CSV file that matches the database tables, populate the file with data and use the import function. You can find many good articles such as this:

  21. gfisk
    | Permalink

    Hi Pemin, not sure what would cause that to happen. Review step 6 in the setup instructions and perhaps try a different browser.

  22. Rajdip
    | Permalink

    Hello Dear,

    I think your tutorial save lots my time and it’s easy to understand. Please keep it alwys up . great work done by you. :) :)



  23. Leo
    | Permalink


    Would be really great to have a way to modify the Php fields inside of the web front end.

    I want to change Serial number to something else…

    Any tips would highly appreciated.



  24. Leo Rudolph
    | Permalink

    Hi, Please ignore my last comment. Figured out how to do most of it now.

    The only problem I could not sort yet is:

    HardwareList.php Works the way it was designed. List my 399 devices in few pages.
    50 item on each page.

    javascipt:getsupport(‘Desktop’) This does not work properly

    Records 1 to 50 of 117

    But I can see only the first page = 50 itens

    Page two shows Records 51 to 100 of 117 but no items are displayed.
    Page Three shows Records 101 to 117 of 117 but no items are displayed.

    Would appreciate any pointers.



  25. Chris
    | Permalink

    is there an updated version of this? it seems like there are some broken links/missing pages?

    any way to sort the data on the hardware and software lists.. only showing 50 at a time on those lists, i’d like to sort the individual columns if possible.

  26. gfisk
    | Permalink

    Hi Chris – Thanks for the feedback, if you can add any detail per missing links and pages I can check it out! I’ll look to add column sort capability in any future update. For now you can use the search views to filter by type or export your data and sort in Excel.

  27. gfisk
    | Permalink

    @Leo – thank you for the feedback and apologies to all as the Search results page pagination is indeed broken. Sorry I missed that, I’ll work to get an update.

  28. Jack
    | Permalink

    Hi your database would really work for me but infortunatley I am not in It but electronic, mechanical and marine equipment. Would it be possible to change the entering and search fields for our use. I like it because its simple and easy to use for my operators. If possible please contact me urgently. Thank you

  29. Jack
    | Permalink

    Hi does it come in a different version for not being an it business. I really like this database but I am into electronics, mechanical and marine equipment.

  30. Santhosh
    | Permalink

    When I run , login.php , I get this error “No database Selected”

  31. it would have been lovely if you can add an image field or space for each asset submited

  32. Brijesh Patel
    | Permalink


    One more suggestion that can we add asset assign and unassigned functionality and also should generate track record of all asset until it disposed in this application than it would be great because normally Laptop’s, Desktop and printers will assign so some of the user’s and now a day’s it’s necessary to know which asset is assigned to whom as a IT Responsible.

  33. Hi Mr. Fisk

    I have been playing with your code to see if it would be adaptable for my needs. So far it looks pretty good except for the searchResults.php page. I was running into a problem with the pagination that I just couldn’t figure out. I then set up a new subdomain and database and then installed the source again fresh. Rather than change the page row limits, I left everything alone and added more laptop records to bring it over 50. The pagination doesn’t work there but it is perfect in the HardwareList.php. Is there an updated version of searchResults.php?

  34. PS thanks for the awesome product and your time!!

  35. Dave Reid
    | Permalink

    Does the downloadable version work with XAMPP?

  36. gfisk
    | Permalink

    The app works with PHP and MySQL

  37. James
    | Permalink

    Is there a way to have a data field archived like under computers, (assigned to) so when I have change that data another table has the history so I know who has had it in the past?

  38. James
    | Permalink

    Can the report export be changed to a different format?

  39. New User
    | Permalink

    Will this work on SQL Server Express or Just MYSQL

  40. Jason
    | Permalink

    Looks great! How can we add a “computer name” to an asset? Also, can we assign a user to a computer? What about assigning software to a computer? Its good to know I have 5 seats, but where are they installed?

  41. AJ
    | Permalink


    Thanks for taking the time and making such a useful tool with a very simple interface.

    Question I have is that, can we import an existing inventory sheets made in excel into the database and have them show up on the interface.

    It’s very tedious to have to manually enter 100+ items one-by-one.

    I can tweak the excel sheet to match the fields available but how do I import it?


  42. Jarrod
    | Permalink

    Hi gfisk,
    Thanks for making a fantastic and useful application. Great work.

    I have one quick question if you get a minute. When I export to CSV file, the files are blank when I open them. No information in them at all even though I have lots of records. Not getting any errors, so I’m not sure where to start.


  43. Will
    | Permalink

    I would love to give this a spin but there is no download link.

  44. gfisk
    | Permalink

    Thanks Will, a recent update to the file manager broke downloads. Should be good now.

  45. Ziko
    | Permalink

    Hi gfisk,

    It’s good work. I use the 1-README.txt for configuration but when I start it gives below error.

    Thanks in advance.

    ( ! ) Deprecated: mysql_pconnect(): The mysql extension is deprecated and will be removed in the future: use mysqli or PDO instead in C:\wamp\www\eam\Connections\eam.php on line 10
    Call Stack
    # Time Memory Function Location
    1 0.0025 274936 {main}( ) ..\index.php:0
    2 0.0029 277776 require_once( ‘C:\wamp\www\eam\Connections\eam.php’ ) ..\index.php:1
    3 0.0030 278528 mysql_pconnect ( ) ..\eam.php:10
    No database selected

  46. gfisk
    | Permalink

    @Ziko, it looks like the mysql_pconnect(): extension isn’t fully compatible with MySQL 5.5.0 and higher.

    I have a quick fix which disables PHP Error Reporting on screen, meanwhile I’ll work for a fix and post an update when I have it.

    Quick fix – add this code to line #1 of /Connections/eam.php
    < ?php error_reporting(0); // Turn off all error reporting ?>

  47. Ziko
    | Permalink

    Thanks for reply. I did it and the error is solved. But when I run, index.php, I get this error “No database Selected”.
    eam.php content like below.
    Thanks in advance.

  48. Ziko
    | Permalink

    // Enterprise Asset Management – Graham Fisk – – 2012 //
    # FileName=”Connection_php_mysql.htm”
    # Type=”MYSQL”
    # HTTP=”true”
    error_reporting(0); // Turn off all error reporting
    $hostname_eam = “localhost”; // MYSQL database host adress – do not Change!
    $database_eam = “eam”; // MYSQL database name
    $username_eam = “eam”; // Mysql Datbase user
    $password_eam = “”; // Mysql Datbase password
    $eam = mysql_pconnect($hostname_eam, $username_eam, $password_eam) or trigger_error(mysql_error(),E_USER_ERROR);

  49. mushrif ali
    | Permalink

    link is expired

  50. gfisk
    | Permalink

    Thanks Mushrif – another issue with the download software after their major upgrade.
    * Until resolved – Download or dismiss the link expired text file then wait aprox 2-3+ minutes and you will be able to download by clicking the download button again.

  51. Download ling is not working Please guide to me where i can get this software

  52. gfisk
    | Permalink

    Download link is fixed, apologies for the issue

    | Permalink

    working fine, please update the product for product management.

  54. Nice efforts bro, Very good. keep it up.
    Some suggestion as mentioned by other use

    – Search for Status (Inventory/Deployed/Retired)
    – Possibility to add License Keys
    – Edit/Add Licensce Type
    – Delete Multiple entries
    – Sort Lists
    – Create a Userlist
    – Assign User to Hardware via dropdown menu
    – Import User/Hardware

  55. Mubasshar
    | Permalink

    on top of Syed_Jahanzaib suggestions could you please add Qty Column also in Add Hardware.

  56. Marius
    | Permalink

    Hi! When I try to download it gives me a “link has expired” file. Is there another download link?
    Thank you!
    Great job making this free!

  57. download link not working

  58. Max Oinam
    | Permalink

    Hellooo……… guys!!

    i m working with new style ………. using bootstrap 3.0 , Jquery and must more…..
    so guys please make alive this project once again with nice and awesome.

    i will update screen shot ….. soon

  59. Joey
    | Permalink

    Any chance for a check-in/check-out feature with checkout log?

    Thanks for this!

  60. david
    | Permalink

    Notice: Undefined variable: row_Recordset1 in C:\wamp\www\eam_v3.040313\eam\HardwareAdd.php on line 117

  61. sam
    | Permalink

    Is there any copyright issue if we would like to rename it our company name

  62. Martin
    | Permalink

    What a cool stuff! :)
    It is possible to Add “costumer” and search into this costumer for specified assets?

  63. Martin
    | Permalink

    Deprecated: mysql_pconnect(): The mysql extension is deprecated and will be removed in the future: use mysqli or PDO instead in /public_html/Connections/eam.php on line 10

    Warning: session_start(): Cannot send session cache limiter – headers already sent (output started at /home/maennerdingorg/public_html/Connections/eam.php:10) in /home/maennerdingorg/public_html/includes/header.php on line 38

    Warning: Cannot modify header information – headers already sent by (output started at /home/maennerdingorg/public_html/Connections/eam.php:10) in /home/maennerdingorg/public_html/includes/header.php on line 40

    i would pay for a solution!

  64. david
    | Permalink

    Notice: A session had already been started – ignoring session_start() in C:\wamp\www\Asset_management_version1\Asset_management\includes\header.php on line 38

    please fixed this error…ty

  65. Slider
    | Permalink

    Hi I love your tool and installed and i started to using it, the only thing i am missing is that you cannot allocate sofware against multiple users ( e.g. i have have 10 seats for autocad i want to see which user has this software) also i would like to have a table where you can insert (end)users who are using the hard and software is still possible??

  66. tps
    | Permalink

    How to download ur IT Asset Management Database? Plz send the link. Can i use it for asset tracking for other items also ? requesting U plz send the link to my mail

  67. jo
    | Permalink

    where can I find the password to download?

  68. migos
    | Permalink

    i keep getting the same error message after i have pasted this code and named my database “eam”, i am now not sure what is the error now,, i am using XAMMP Server

    please help guys urgently

  69. kingwash
    | Permalink

    Add this at the top of each php file in your folder.

    This will work fine for you as it’s works for me

  70. Max Oinam
    | Permalink

    A session had already been started—–if(!isset($_SESSION)){session_start();}

  71. Max Oinam
    | Permalink

    Deprecated: mysql_connect(): The mysql extension is deprecated and will be removed in the future: use mysqli or PDO instead in C:\xampp\htdocs\eam\config.php———used this code——–

  72. Max Oinam
    | Permalink

    used this code——–

  73. Max Oinam
    | Permalink

    error_reporting(E_ALL ^ E_DEPRECATED);

  74. Max Oinam
    | Permalink

    Undefined variable and Undefined index——used this code—–error_reporting(E_ALL ^ E_NOTICE);

  75. Max Oinam
    | Permalink

    i am working with new style
    here is link—-

  76. Brijesh Patel
    | Permalink

    Can you upload/send a attached photograph code to use.

  77. download link not working

  78. I have installed WAMP 2.5 on my windows 7 64 bit operating system and created the database and admin user but dont know where to place the php files as per the setup guide. Could you please help me…

  79. Max Oinam
    | Permalink

    Thank —— Fast Eddie —— i m still working on this project —- some nice layout and adding latest framework, anyway i am trying to convert into mysqli version so that it will support latest php v5 or v6 —–php v7 is coming.

    if like my support pls post.

  80. Max Oinam
    | Permalink

    Dominic George —- you have to find www folder inside WAMP folder and inside www folder make another folder… can name whatever you want……like eam or asset. Inside eam or asset folder put all php file including folder also.

    something like that.

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