Here’s a quick and easy way to sync your My Documents folder and make it available to other computers and mobile devices via Microsoft OneDrive. This is the same process you can use to move your My Documents to any location of your choosing – a second hard drive, an external drive or a network share. This Process works for OneDrive and OneDrive for Business (see Outlook archive note below).
Windows 7 & 8 – The process described here copies your local files to OneDrive in the cloud – you’ll have local files available with or without a network connection and you’ll have a cloud based copy that can be used by any other computer or mobile device.
Windows 8.1 – Changed the OneDrive App and it’s core behavior. By default OneDrive for 8.1 moves your files to the cloud and off your computer instead of Sync’ing as it does in Windows 7 & 8. See step 10 below to sync your files fully!
Outlook – PST archive files cannot be copied or backed up when Outlook is open. To use the process below you will need to move your archive files outside of the My Documents folder and re-map them from the new location – How to move PST files from Slipstick.com.
- Perform a little spring cleaning if necessary, delete or move any large unneeded or duplicate files – OneDrive starts at 15gigs for free and you can add up to 200gb with a paid subscription
- Sign Up or Login – https://onedrive.live.com
- Install – https://onedrive.live.com/about/en-us/download/
Set My Documents to Sync with OneDrive
- Start Windows Explorer – ‘Windows Key + E’
- In the left pane under Libraries expand Documents
- Right Click My Documents & choose Properties
- Select the Location tab
- Click Move
- Navigate to C:\users\%your user name%
- Choose OneDrive – C:\Users\%your user name%\OneDrive
- Click Select Folder
- Click Apply
- You will be prompted to confirm moving all your files from the My Documents to OneDrive folder
- Your My Documents folder is now called OneDrive and all Libraries, links and shortcuts update to reflect the change
- Microsoft Office applications will save to your OneDrive folder by Default
- Windows 8.1 – There are two options to keep files locally and have OneDrive COPY them to the cloud.
- Right Click your OneDrive folder and choose “Make Available Offline.”
- OneDrive App settings – turn the “Access all files offline” slider to on.
- That’s it, wait for the Sync to complete!